Print monitoring and security system
Scheme of work
Information about print devices in user’s company
Print devices information
In small company or geographically separated branches of big company, print management can be carried out with the help of a standalone monitoring agent, that transmits all collected data in a compressed and encrypted form through Internet into a cloud -there is no need to install and maintain hardware and expensive system software at the site or in a separate branch of your organization.
It is enough to connect new printer to your computer network, and its mark and model will be determined automatically.
of user access to devices
- depending on the user’s status;
- depending on the position in the staff structure (belonging to department);
- depending on contents of printed document;
- depending on the total cost of all documents printed by the user for a period.
- by volume of the document – volume tasks can be automatically sent to devices with a high output speed;
- by the cost of print – high-cost printing tasks can be automatically sent to devices with a low cost of print;
- based on user permissions – tasks can be sent only to devices which are allowed to the user.
- Compatibility with different platforms
- Transparent embedding in Windows OS as a print device driver
- Accessible via browser web-based interface for other operating systems
- Special mobile application to printing from your smartphone
- Follow me function: print on user identified device
- Printing on any unused device (load balancing)
- Print on nearest to the user device
- Support for different authentication options on your device
Abilities of access protection and printing control
- Adding text, images and watermarks
Messages about its confidentiality and restrictions can be added to the document, in addition the quality of printed images can be reduced to hide fine details.
- Adding information about the user, date of printing, document size and other print settings
The information about the number of pages and about the user who sent this document to print, the date and time of printing and all agreed to this printout users can be automatically added to the printed document.
- Abilities to replace or delete text which containing stop words or phrases
All confidential information can be automatically replaced or deleted before printing.
Storage of all sent to print documents in one archive
All sent to print documents can be stored in one
archive for further subsequent analysis in
case of need to investigate incidents.
- Integrity control and encryption data before sending to the print device
- – addition of the digital signature allows to detect unauthorized change of the document before printing;
- – encryption excludes an unauthorized access to your information.
Print tasks that contain signs of restricted access
information may require prior authorization from special person,
for example - information security office, in case:
- – for documents there is larger by allowed size;
- – for documents containing specified stop words,
phrases or high quality images;
– for print tasks from
individual users or departments.